November 12, 20266 min read

Set a monthly budget on a wallet and track it with Project Budget

If you keep a separate wallet for a renovation, a wedding or a work project, you can give that wallet a monthly budget. The Project Budget widget shows on your Overview page how much you've spent this month, whether you're spending too fast for this point in the month, and whether you've gone over budget.

On Business and above

Monthly wallet budgets and the Project Budget widget are part of the Business and Enterprise plans.

FreeProBusinessEnterprise

1Set a monthly budget on your wallet 2Add the Project Budget widget to your Overview page 3Read the bar 4Change or remove the budget

If you keep a separate wallet for a home renovation, a wedding or a project you run with your team, you can also decide the most you want to spend from that wallet each month. The monthly budget you set on the wallet appears as a bar in the Project Budget widget on your Overview page. At a glance, the bar shows how much you've spent this month and whether you're spending too fast for how far into the month you are.

In four steps, we'll show you how to set the budget, add the widget and read the bar. You'll need a wallet first; you can find out how to add one in Add, edit and delete wallets. If you want to put limits on spending types like groceries or rent, what you're looking for is a category budget; we cover that in Set a budget and track your spending.

Set a monthly budget on your wallet

In the Wallets list on the left of the Finance screen, hover over the row of the wallet you want to budget and click the pencil icon, or right-click the row and choose Edit. In the window that opens, enter the amount you plan to spend from that wallet in a month in the Monthly budget field below the currency, then click Save. When you add a new wallet, you can fill in the same field and click Create.

The budget is kept in the wallet's own currency: a budget you set on a euro wallet is counted in euros. This field is only available on money wallets; debt wallets and the asset wallets where you hold gold, crypto or stocks don't have it.

Wallets Categories Budget

Add wallet +

🏦Checking account

💵Cash

💳Credit Card

🏠Renovation

Wallets

Edit wallet

Wallet kind

MoneyCash, bank, card AssetGold, crypto, stocks DebtLoan, card debt

Cash, bank and cards. Starts empty; the balance builds up from income and expense transactions.

Wallet name

🏠 A Renovation

Current balance$5,840.00

CurrencyUSD

The balance follows this wallet's transactions; to correct it, add an income or expense row.

Monthly budget4,000

SaveCancel

Hover the row and the pencil appears · the Monthly budget field sits below the currency

Add the Project Budget widget to your Overview page

On the Overview page, click Edit, then Add widget. In the Marketplace that opens, just click the Add button on the Project Budget card. You can find more on adding widgets in Add and remove widgets from the Marketplace.

If you haven't set a budget on any wallet yet, the widget says "Give a wallet a monthly budget and it shows up here." Every wallet you budget gets its own row in the widget. If the rows don't all fit, you can scroll down inside the widget to see them all.

Build your Overview with widgets

Widgets you add show on your Overview. Remove any you like, and adjust their order and width in edit mode.

AllFreeProBusiness

Weekly Team Load

Business

A member-by-day grid where each cell is tinted by that person's shared events that day. Who's slammed this week, who's free - in one look.

AddDeveloper: Pumpynotes

Team Board

Business

Shared notes in status columns: who is working on what, what is done, what is waiting. Your custom statuses come in your own order.

AddDeveloper: Pumpynotes

Team Availability

Business

When everyone is free this week, plus each person's load. Private events only count as busy; their details are never shown.

AddDeveloper: Pumpynotes

Receivables

Business

Money owed to you at a glance: open total, overdue in red, the nearest due dates. Click to collect on the finance page.

AddDeveloper: Pumpynotes

Project Budget

Business

For every wallet with a budget: spent and left this month; amber when spending runs ahead of the month, red when over.

AddDeveloper: Pumpynotes

Marketplace · the Project Budget card on the Business tab

Read the bar

Each row shows the wallet's name and two amounts, such as $2,400 of $4,000: the first is what you've spent so far this month, the second is your monthly budget. The filled part of the bar shows how much of your budget you've spent.

The thin vertical line on the bar marks how much of the month has gone by. For example, if it's the 12th of a 30-day month, the line sits at 40% of the bar. If your spending gets noticeably ahead of this line, the bar turns amber and Spending faster than the month appears below it. This warning shows up when the share you've spent is more than 15 percentage points ahead of the share of the month that has passed: if 40% of the month is behind you and you've spent 60% of your budget, you'll see the bar turn amber.

When your spending goes over the budget, the bar turns red and Over budget appears below it. Clicking the widget opens the Finance screen.

Project Budget

Renovation$2,400 of $4,000

Spending faster than the month

Wedding$5,230 of $5,000

Over budget

Office Expenses$620 of $2,000

Overview · the Project Budget widget on the 12th of the month: one ahead of the month, one over budget, one on track

Change or remove the budget

To change the budget, edit the wallet again, enter the new amount in the Monthly budget field and click Save. When you go back to your Overview page, the bar is drawn using the new amount. To remove the budget, just clear the field and save; that wallet then drops out of the widget.

The bar starts from zero on the 1st of every month. Going over budget or staying under it last month doesn't change the new month's budget.

Frequently asked questions

How is this different from a category budget?

A category budget is set on a type of spending, like groceries or transport, and you follow it on the Budget card on the Finance screen. A wallet budget adds up every expense that comes out of a single wallet, whatever category it's in, and you follow it in the Project Budget widget. The two don't affect each other, so you can use both at the same time.

Which transactions count toward the budget?

Expenses you record in that wallet count, from the 1st of the month up to today. Recurring expenses are added when their day comes. An expense with a future date doesn't show on the bar until its date arrives. Income and transfers between wallets don't count toward the budget.

I have an expense in a different currency from my wallet. How is it counted?

The expense is counted at the amount taken from your wallet's balance. For example, a purchase you pay in euros from a dollar wallet goes into the budget at the dollar amount taken from the wallet. For recurring expenses in a different currency, some amounts are converted at the current exchange rate, so the figure on the bar may differ slightly from the one in your balance. If an item has no exchange rate available, it isn't counted; the bottom of the widget shows how many items couldn't be converted. We explain how to work with more than one currency in Multi-currency budget tracking.

Can my teammates see the budget of a shared wallet?

Yes. Anyone who can see the wallet will see that wallet's row once they add the Project Budget widget. Expenses your teammates record in that wallet also count toward the budget. Only the wallet's owner can change the budget amount, though. We cover wallet sharing in Share notes, events and wallets.

Will I get a notification when I go over budget?

Wallet budgets don't send notifications or emails. You can keep an eye on where you stand from the widget on your Overview page.

Can I use it on the Free or Pro plan?

The Monthly budget field and the Project Budget widget are only available on the Business and Enterprise plans; on other plans the field appears locked. Category budgets, on the other hand, are available on every plan; on the Free plan, the number of categories you can budget is limited.

#Finance#Project Budget#Wallet budget#Monthly budget#Expense tracking#Widget#Pumpynotes

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