A shopping list, the steps of a project, the week's tasks... If you'd like a list you can check off inside a note, you can add a to-do list. It sits in your note as part of the page, so you can keep your tasks right next to what you've written about the topic.
In four steps, we'll cover how to start the list, write your items, add subtasks and check off what you've finished.
1
Start the list
On an empty line in your note, type /todo and choose To-Do List in the command menu. For a quicker start, just type [] at the beginning of an empty line and press the space bar; your first item will be ready.
When you hover over a line, a + button (Add block) appears to its left. You can also use it to add the list below that line.
Moving plan
What I need to finish this week:
/todo
To-Do List
Command menu · typing /todo shows To-Do List
2
Write your items
After you write an item and press Enter, a new item appears below it. Pressing Enter on an empty item adds another one too, so Enter won't end the list. You can remove an extra empty item with the backspace key, and your cursor goes back to the item above. If the empty item is the first in the list, or the item above it has subtasks, it turns into a plain line instead.
To finish the list and go back to writing normally, just press Shift + Tab on an empty item; it leaves the list and becomes a plain line. If you're in a subtask, each press moves it up one level. You can also carry on by clicking the line below the list, or by pressing the down arrow key on the last item.
Moving plan
What I need to finish this week:
Pack the boxes
Call the movers
Enter adds a new item
3
Add subtasks
To break a big task into smaller pieces, just press Tab while you're in an item; it moves under the item above it. To reverse that, you can use Shift + Tab. You can do the same with Indent and Outdent in the menu that opens when you click the handle to the left of the item. Subtasks can have subtasks of their own. The first item of a list can't be indented, though, because there's no item above it. If you press Enter at the end of an item that has subtasks, the subtasks move under the new item.
Phone keyboards don't have a Tab key, so subtasks are easier to add on a computer. Writing items and checking boxes work the same way on a phone.
Moving plan
What I need to finish this week:
Pack the boxes
Kitchen
Books
Call the movers
Tab moves an item under the one above it
4
Check off what you've finished
When you finish a task, just click the box to its left; the item appears crossed out and dimmed. Checked items stay where they are and don't move to the end of the list.
When you check an item that has subtasks, all the tasks under it are checked too, and when you uncheck it, they're all unchecked. Checking or unchecking a subtask doesn't change the item above it. If you checked something by mistake, you can undo it with Ctrl + Z (Cmd + Z on Mac).
Moving plan
What I need to finish this week:
Pack the boxes
Kitchen
Books
Call the movers
Change my address
Checking an item also checks the ones under it
Frequently asked questions
Can I add a date or a reminder to an item?
You can add a date inside an item by typing /date. When you click Create event next to the date, an all-day calendar event linked to your note is created for that day, and the event takes your note's name. The item itself doesn't send a reminder, but you can set one on the event; you'll find the details in Set up event reminders.
Can I move items or convert them to another block type?
Yes. On a computer, you can move an item with the six-dot handle to its left, and convert it to another block type with Turn into in the menu that opens when you click the handle. Before converting an item that has subtasks, you need to move its subtasks out with Outdent; otherwise the item won't convert or won't look the way you expected. You'll find the details in Move, convert and color your blocks.
Can someone I share the note with check the boxes?
Anyone with edit permission on the note can check them. People who open it with view permission can see the list but can't change the boxes. We cover sharing in Share notes, events and wallets.
Which plans include this feature?
To-do lists are available on every plan, Free included. Sharing notes with others is available on the Business and Enterprise plans.