Meeting notes, a project plan or a lecture summary grow longer over time, and finding what you need gets harder. That's where three blocks keep your note neat and tidy: Toggle tucks details away under a single line, Callout highlights an important piece of information, and Table of Contents gathers the headings in your note into one list.
In five steps, we'll show you how to add these blocks, open and close a toggle block, and turn a line you've written into a toggle block or a callout. You can find the basics of blocks in Quick start with Notes.
1
Add a toggle block
On an empty line in your note, type /toggle and choose Toggle in the command menu. You can also click the + button to the left of a line to add the same block below that line.
The block starts with a title line. Type the block's name on this line, for example "Meeting notes". Then press Enter; your cursor moves inside the block, and you can write the details there.
Launch plan
We're releasing the new version at the end of the month.
/toggle
Toggle
Toggle heading
Command menu · when you type /toggle, Toggle appears at the top of the list
2
Open, close and write inside the block
When you click the arrow to the left of the title line, the block closes, the lines inside are hidden and only the title line is visible. Click the arrow again to open it. If you press Enter on the title line while the block is closed, the block opens and your cursor moves inside.
You can write several lines inside the block and add other blocks too, such as headings. To leave the block and keep writing your note, just leave the block's last line empty and press Enter; your cursor moves to a new line below the block.
Whether the block is open or closed is saved with your note. When you open the note again, the block looks just as you left it, and the people you share the note with see it the same way.
Launch plan
Meeting notes
The design team will deliver the screens on Friday.
The announcement will be ready on Monday.
Decisions
Toggle block · the top one is open, the bottom one is closed; click the arrow to open or close it
3
Add a callout and change its emoji
On an empty line, type /callout and choose Callout. The box shows a 💡 emoji by default, and you can use it for a reminder, a warning or a short note.
When you click the emoji, the emoji picker opens, and you can choose an emoji that fits the box. You can write several lines inside the box; to leave it, just leave the last line empty and press Enter.
Launch plan
💡
The presentation is on Thursday at 10 a.m..
Filter...
Smileys & emotion
😀😃😄😁😆😅🤣😂🙂🙃🫠😉😊😇🥰😍🤩😘😗☺️😚😙🥲😋😛😜🤪😝🤑🤗🤭🫢🫣🤫🤔🫡🤐🤨😐️😑😶🫥😶🌫️😏😒🙄😬😮💨🤥🫨
😀👋🐻🍕✈️⚽💡🔣🏁
Callout · click the emoji to open the emoji picker
4
Add a table of contents
At the top of your note, on an empty line, type /toc and choose Table of Contents. The block lists the Heading 1, Heading 2 and Heading 3 lines in your note in order from top to bottom, with each level of subheading indented a little further.
When you click a heading in the list, the note scrolls to that heading. As you add, delete or rename headings, the list updates on its own. If your note doesn't have any headings yet, the block says "This note has no headings".
Table of Contents
Launch plan
Goals
Timeline
Prep week
Launch plan
We're releasing the new version at the end of the month.
Goals
500 new users in the first week.
Table of contents · the headings in your note are listed in order, with subheadings indented
5
Convert existing text
To turn a line you've written into a toggle block or a callout, hover over the line, click the handle to its left and choose Toggle or Callout from the Turn into menu. In a toggle block, the line's text moves to the title line; in a callout, it moves inside the box.
We cover the other options in the handle menu in Move, convert and color your blocks.
Launch plan
💡
The presentation is on Thursday at 10 a.m..
Update the press list
Handle menu · Toggle and Callout under Turn into
Frequently asked questions
Why don't some of my headings show up in the table of contents?
The table of contents only lists Heading 1, Heading 2 and Heading 3 lines. A line you've made bold or the title line of a toggle block isn't included. A heading inside a closed toggle block does show up in the list; to go to it, you need to open the block first.
Can I change the color of a callout?
The callout's own color is fixed; you can only change its emoji. You can color the lines inside it with Color in the handle menu; you can find out how in Move, convert and color your blocks.
How do I remove a toggle block?
To delete the block along with the lines inside it, place your cursor at the very beginning of the title line and press the backspace key; the first press selects the block, and the second press deletes it. Delete in the handle menu also removes the block along with the lines inside it. If you'd like to remove the block but keep what you've written, choose Text from Turn into in the handle menu; the title becomes a plain line, and the lines inside stay in your note as they are.
Which plans include these blocks?
Toggle blocks, callouts and tables of contents are available on every plan, Free included.