An idea that pops into your head, a task with a deadline breathing down your neck, a whole plan taking shape in your mind. Notes is where they all come together. You blend headings, lists, to-dos and tables on the same page, then line your notes up by status and tag, in whichever view suits you best. On your own or with your team. Follow the four steps below and, a few minutes from now, Notes will be shaped exactly around the way you work.
1
Get to know the Notes home screen
The Notes landing screen is where all your pages meet. The tabs at the top take you anywhere in a second: All, Recently edited, Favorites, Shared. Has the note you want disappeared into the crowd? Type its title or tag into the search box, then thin the list out in one move with the Status and Tag filters. Better still, you can look at the same notes through three different lenses: a clean List, a Grid of covers, or a drag-and-drop Board. The choice is entirely yours.
Notes
Tags
Add note +
Search notes...
📅Weekly plan
🗂️Project notes
📝Meeting notes
🛒Shopping list
📚Reading list
Workspace · Emma's Workspace
Good morning, Emma Taylor 👋
5 notes · 3 updated this week
All
Recently edited
Favorites
Shared
All notes
Note
Status
Sharing
Updated
📅Weekly planWork
In progress
ET
5 min. ago
🗂️Project notes1WorkIdea
To do
ETADMY
2 hr. ago
📝Meeting notesWork
On hold
ETAD
3 days ago
🛒Shopping listPersonal
Completed
ET
yesterday
📚Reading listIdeaPersonal
—
ET
Oct 8
Notes home screen · tabs, search, status/tag filters and list view
📅
Weekly plan
Work
🗂️
ADMY
Project notes
WorkIdea
📝
AD
🗂️Project notes›
Meeting notes
Work
Grid view · every note you have, sub-notes included, on one screen with their covers
2
Create your first note
Tap Add note and a blank page is waiting for you. Give it a title, then pick an icon for it; use one of the ready-made icons, or upload your own image and give the note a personal touch. Add a cover across the top that catches your eye: a ready-made gradient, an image you upload, or something you turn up in search. Right under the title, give the note a status and a tag, and link it to a calendar event while you are there. Notes saves quietly in the background as you write, so you never have to wonder whether you saved it. The linked event appears as a card: date, title, weekday and time, plus repeat and reminder marks. Click the card to open the event in the calendar; the × on the card removes the link.
Notes
Tags
Add note +
Search notes...
📅Weekly plan
🗂️Project notes
📝Meeting notes
🛒Shopping list
📚Reading list
📅
Weekly plan
Status
In progress
Tags
Work×
Personal×
+
Linked event
×
Add
19Oct
Team meeting
Type / for commands and Pumpy, @ to link a page
Note editor · cover, icon, title and the status / tags properties; the linked event shown as a card
GalleryUpload imagePexelsRemove cover
Search photos...
Tap "Change cover", search for a word in the Pexels tab, and find the one that suits your note among hundreds of ready-made photos
A small thank you: this wealth of photos exists because Pexels opens its free library to everyone, and because wonderfully creative photographers keep filling it.
3
Enrich your page with blocks
The block editor is the heart of Notes, and a single key unlocks it: type / on an empty line and a whole menu of blocks opens up. Text, headings, to-do lists, callouts, tables, images, code blocks and plenty more, all one tap away. If you like to work without ever leaving the keyboard, the markdown shortcuts are made for you: # gives you a heading, - starts a bullet, and [] starts a to-do list. Select some text and a toolbar appears so you can bold it, color it or add a link; and whenever the mood strikes, grab a block by the handle on the left and move it somewhere else. The page is yours from top to bottom. With /event you drop an event into the note as a card; it is the same link as the Linked event in the header: inserting the block links the note to that event.
Meeting agenda
Thursday 10:00 · team meeting
/
Pumpy
Text
H1Heading 1
H2Heading 2
H3Heading 3
😊Emoji
Bullet List
Numbered List
To-Do List
Quote
Code Block
Divider
Toggle
Toggle heading
Callout
Table of Contents
Date
Link to note
Sub-page
🖼Image
File
Web bookmark
Event
Monthly finance
YouTube
Table
Block editor · " / " opens the block menu; headings, to-dos, callouts, events and more
4
Organize with statuses, tags and views
As your notes pile up, order becomes your best friend, and Notes makes that part easy. Give each note a status (To do, In progress, Done, On hold) or define stages of your own. The best bit is Board view: your notes line up in columns by status, and the moment you pick a card up and drop it in another column, its status moves with it. Tags cluster your notes by topic (and those same tags are shared with your calendar), while sub-notes let you open a level underneath any note and go as deep into a subject as you like.
No status1
📚Reading list
IdeaPersonal
Oct 8
+ Add note
To do1
🗂️Project notes
WorkIdea
2 hr. ago
+ Add note
In progress1
📅Weekly plan
Work
5 min. ago
+ Add note
Completed1
🛒Shopping list
Personal
yesterday
+ Add note
On hold1
📝Meeting notes
Work
3 days ago
+ Add note
Board view · drag notes between status columns and change their status in one move
A little secret: Notes and your calendar work hand in hand. Link a note to an event on the calendar and it will be sitting right there when you open that day. Your meeting agenda, the decisions you took and your to-dos all in one place, with nothing slipping through the cracks. In the calendar month and week views, events with a linked note show a note row on their card.
Frequently asked questions
How many notes can I create?
As many as you like. Every plan lets you create notes to your heart's content. The only limit is the storage that comes with your plan: the images and files you add to your notes take up space there too.
How do I organize my notes?
There is no shortage of options, and the rest is up to you: assign a status to a note (To do, In progress, Done, On hold, or ones you define yourself), tag it by topic, open sub-notes underneath it, and favorite the ones you come back to most. On the home screen you can move freely between the List, Grid and Board views whenever you like.
Is a note gone once I delete it?
Not straight away. Deleted notes go to the Trash first, and from there you can restore whichever you want or delete them permanently. The trash does not keep them forever, though: items are permanently deleted after 7 days on Free, 14 days on Pro, and 30 days on Business and Enterprise. When you delete a parent note, the sub-notes beneath it move to the trash along with it.
What can I add to my notes?
More than you would think. Headings, bulleted and numbered lists, to-do lists, quote and code blocks, toggle blocks and callouts, tables, images, files, web bookmarks, linked event cards, even YouTube videos... they can all sit side by side in the same note. To see every block, just type / on an empty line.
Can I share my notes with other people?
Of course. You can give members of your workspace view or edit access to a note. This feature is available on the Business and Enterprise plans, where more than one person shares the same workspace. We show you how, step by step, in Share notes, events and wallets.
How do I link a note to an event?
There are two ways: pick an event with "Add" in the Linked event field at the top of the note, or type /event in the body and choose the event. Both create the same link; the event appears as a card at the top of the note, and a note row shows up on the event card in the calendar.