Every paragraph, heading or list item in your note is a separate block. To rearrange your writing without retyping it, you can use the six-dot handle to the left of a line to move a block, convert it to a heading or a to-do list, color it, duplicate it or delete it. We'll walk through every option in the menu in six steps.
1
Find the handle and open the menu
On a computer, when you hover over a line, two small buttons appear to its left. The + button adds a new block below it, and clicking the six-dot handle opens that block's menu.
You can also open the same menu by right-clicking the line. For blocks like images, dividers and tables, the handle menu only includes Duplicate and Delete.
This week's tasks
Client presentation is on Thursday.
Design files will be ready by Friday.
Review the presentation
Update the pricing table
Note body · the menu that opens when you click the six-dot handle
2
Drag a block to move it
You can hold down the handle and drag the block up or down. As you drag, a colored line shows where the block will land. When the line is in the right spot, just release the mouse button.
You can also move list items one at a time and drop a line inside a toggle block. When you drop a plain line onto a list, it doesn't become a new item. It's added as an unmarked line below the item you dropped it on.
This week's tasks
Client presentation is on Thursday.
Design files will be ready by Friday.
Let's talk about the rest next week.
As you drag the handle, a line shows where the block will land
3
Convert a block to another type
When you choose Turn into in the menu, you'll see the types you can convert the block to: Text, three heading sizes, Bullet List, Numbered List, To-Do List, Quote, Code Block, Toggle and Callout. When you pick one, your text stays in place and only the block type changes.
When you convert a list item, only that item changes. An item with subitems can't be converted, but you can first move its subitems out with Outdent. When you convert a toggle block, its title becomes the type you chose, and the lines inside it stay below as separate blocks.
If a line contains only a web address, the Web bookmark option also appears at the end of the list. If the address is a YouTube video, you'll see the YouTube option as well.
This week's tasks
Client presentation is on Thursday.
Turn into · choose the line's type from the list
4
Color a block
When you choose Color in the menu, two tabs open: Background changes the block's background, and Text changes the color of the text. Just click a color in the palette and it's applied right away.
To use your own color, you can type its color code and press Apply. The clock and star icons on the left open Recent and Favorites. To remove a color, you can click Reset to default in the relevant tab.
In a callout, the color applies to the line inside. In a code block, only Background works. Background doesn't apply to the title of a toggle block, while a Text color applies to the title and the lines inside it together. You can also color the lines inside one by one.
This week's tasks
Client presentation is on Thursday.
Color · Background and Text tabs
5
Indent or outdent a list item
In bulleted, numbered and to-do lists, the menu has two more options. Indent moves the item under the one above it, and Outdent moves it one level out. You can do the same with the Tab and Shift+Tab keys while your cursor is in the item.
On the first item of a list, Indent appears dimmed because there's no item above to nest it under. If you use Outdent on a top-level item, it leaves the list and becomes plain text.
This week's tasks
Review the presentation
Update the pricing table
Book the meeting room
On a list item, the menu also shows Indent and Outdent
6
Duplicate or delete a block
Duplicate adds a copy of the block right below it. Delete removes the block without asking for confirmation. In a toggle block, both also apply to everything inside the block.
In a callout or quote, Duplicate and Delete apply to the line inside, not the box. In a single-line box, Delete removes the text and leaves the box empty. To duplicate or delete an entire callout, you can hover over the empty edge of the box and use the handle there.
If you delete a block by mistake, you can bring it back with Ctrl + Z (Cmd + Z on Mac).
This week's tasks
Client presentation is on Thursday.
Client presentation is on Thursday.
Design files will be ready by Friday.
Duplicate and Delete · copy or remove the block
To convert several lines at once, you can select them, right-click the selection and choose a type from Turn into. Toggle and Callout apply only to the first line. In the menu that opens on a selection, Color, Duplicate and Delete apply only to the block you right-clicked. To color all the lines you selected, you can use the Text color and Highlight color buttons in the toolbar that appears above them.
Frequently asked questions
Will I lose my text or formatting when I convert a block?
Your text stays as it is. Formatting like bold and italics, links, and text color are kept too. There are two exceptions: links are removed when you convert to Text, and only plain text remains when you convert to Code Block. Any background color you gave the block is removed when you convert it. If the result isn't what you wanted, you can undo it with Ctrl + Z (Cmd + Z on Mac).
Are the colors I apply saved?
Yes. Colors are saved with your note and stay in place when you reopen it. When you want to remove them, you can use Reset to default in the Color menu.
After closing a note, can I bring back a block I deleted?
On the History page, you can see the content changes in your note. With View changes, you can look at the earlier version of the text. If you haven't edited the note since that change, you can use Undo to return the note to its previous state.
Can I use this menu on my phone?
On a phone, when you tap a line, the handle appears half visible at the left edge of the screen, and you can tap it to open the menu. Moving blocks by dragging is easier with a mouse on a computer.