Add, edit and delete wallets

On the Wallets tab, click the Add wallet + button above the list. Wallet kind sits at the very top of the window: for your bank account, cash or card, leave Money selected. Asset is for gold, crypto and stocks, and Debt is for loans and card debt; this article covers the Money wallet. Then give your wallet a name. In the first box to the left of the name you can pick an icon, for example 🏦 for your bank account or 💵 for the cash in your pocket. In the box next to it, the one marked "A", you pick a color. The color you choose shows up in the name field right away. If you don't pick an icon, the wallet appears in the list in this color with the first letter of its name; if you pick one, the list shows the icon.

There is no balance field: a wallet starts empty. Finally pick the Currency and click Create. When the window closes, the transaction window opens on this wallet, so you enter the first income or expense right away. If the wallet already holds money, enter today's amount as an Income row. Pick the currency and the kind carefully: neither can be changed once the wallet exists.

A Debt wallet starts empty too. If you are already paying off a loan, enter the remaining debt not as income or expense but as a transfer from the debt wallet to None (untracked money), and set up the installments as a recurring transfer that starts on the next installment date. You will find the step-by-step guide in Transfer between wallets.

Adding a new wallet and using the Asset and Debt kinds are available on Pro and higher plans. On the Free plan, a money wallet called Cash is set up for you the first time you open Finance, and that is your one wallet. You can change its name, icon and color as in step two and use it for your bank account or your card. It starts with a zero balance; to enter the money you already have, just add the amount as an Income row.

Keeping wallets in a currency other than your main one is also available on Pro and higher plans; we explain how to keep a euro or pound account separate in Multi-currency budget tracking. The Monthly budget field below the currency and the Sharing section at the bottom of the window can only be used on Business and Enterprise plans; on other plans both appear faded. The monthly budget is optional, and the amount you enter shows on the Project Budget widget.

When you move your mouse over a wallet's row, two small buttons appear on the right. Click the pencil icon, or right-click the row and choose Edit. In the window that opens, change the wallet's name, icon and color and click Save; the new look shows up right away both in the list and next to your transactions.

In this window Current balance shows what the wallet holds today and cannot be edited by hand. Pumpynotes updates it with your transactions: every income raises it, every expense lowers it. A transfer lowers the balance of the wallet it leaves and raises the one it lands in. If the balance does not match your real account, add the difference as an income or expense row, so the correction leaves a trail too. The currency is locked and doesn't open, because it cannot change: it is the unit of every transaction in the wallet, and changing it later would make the old amounts wrong. In the wallet kind only the chosen kind stays active, the others are greyed out: the kind cannot change later either.

To delete a wallet you no longer use, hover over its row and click the trash icon, or right-click the row and choose Delete. Pumpynotes asks Delete wallet?; when you click Delete, the wallet disappears from the list.

There's one thing you should know before deleting: the wallet doesn't go alone. It moves to the Trash together with all its transactions, so the deleted wallet's transactions no longer affect your totals and charts. Depending on your plan, the transactions stay in the trash for 7 to 30 days, and during that time you can restore them one by one. Transactions you restore from the trash return without being linked to any wallet. To bring the wallet back together with its transactions, Undo this deletion on the History page; Ctrl/Cmd + Z in Finance does the same. You'll find the details in Restore something you deleted from the trash.

If you'd rather take a wallet out of the totals on screen for a while instead of deleting it, click the eye icon on the left of its row. It's only a filter and deletes nothing; it does the same job as the Wallet filter in the filter bar. We explain which numbers the wallet filter changes in Filter your transactions by date and category. Clicking the row itself, that is the name, does the opposite: only that wallet stays and the others are left out for the moment; click again and you are back to the previous selection. Category rows have the same two gestures.